Executive Assistant: StoryBlok

Admin/Exec Assistant
United States
July 2, 2024
Full time
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Job Description

Established in 2017, Storyblok has rapidly ascended to the forefront of the global headless CMS landscape. Our vision is to “pioneer the future of content management, removing barriers between developer and marketing teams by offering an intuitive, scalable, and intelligent platform to deliver digital experiences from idea to success”.

Our team is made up of smart, passionate individuals who excel in their work. People who are comfortable taking on big ideas and figuring out the details along the way. With a dynamic team of over 220+ passionate individuals spanning 45+ countries, we’re not just breaking boundaries; we’re redefining them!

Our recent $80m Series C funding round, secured in June 2024, marked a crucial milestone for us. It has fueled our remarkable growth in the US market and accelerated our ongoing expansion and advancements across EMEA.

We’re proud recipients of numerous awards, including recognition in G2’s 2024 Best Software Awards. As a remote-first company, we have been officially recognized as one of the top 100 most flexible places to work, ranking #3 in the scale-up category as per Flexa Careers.

WHAT IS IN IT FOR YOU

You will be joining a growing company where you can contribute to many “firsts”. Plus these benefits:

  • Monthly remote work stipend (home internet costs, electricity). Home office equipment package right at the start (laptop, keyboard, monitor…)
  • Home office equipment upgrade (furniture, ear plugs …) or membership to a local co-working space after your onboarding
  • Sick leave benefit, parental leave and 25 days of annual leave plus your local national holidays
  • Personal development fund for courses, books, conferences, and material
  • VSOP (Virtual Stock Option Plan)
  • The annual international team-building trip, quarterly and monthly online get-togethers
  • As a fully remote company, with work-life balance at its core, you’ll enjoy flexible schedules
  • An international team that loves to have fun at work and works hard together to accomplish shared goals

JOB SUMMARY

The Executive Assistant will perform a variety of administrative tasks and support Storyblok’s senior-level leaders. The incumbent’s responsibilities include managing calendars, organizing meeting agendas, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

ESSENTIAL JOB FUNCTIONS

Administrative Support:

  • Manage calendars, schedule meetings, and coordinate appointments for the executive team
  • Handle travel arrangements, including booking flights, accommodations, and itineraries for personal work travel
  • Prepare travel expense reports and ensure timely reimbursement
  • Ensure the executive is aware of upcoming commitments and deadlines
  • Maintain and update our executives’ calendars

Communication:

  • Act as a liaison between the executive team and internal/external stakeholders
  • Manage information flow across the executive team and various stakeholders in a timely and accurate manner

Meeting Coordination:

  • Arrange logistics for board meetings, executive team meetings, and other high-level events
  • Plan, organize and coordinate shareholder and external stakeholder in-person meetings including preparing agendas, leading communication, taking minutes, collecting all needed information and sharing follow ups.
  • Coordinate the preparation for high-level meeting materials e.g. slides, company announcements, pre-read packages, intranet pages , etc.
  • Ensure all meeting materials are prepared and distributed in a timely manner.

Project Management:

  • Assist in the planning and execution of projects and initiatives led by the executive team.
  • Track progress, deadlines, and deliverables, ensuring projects are on schedule.
  • Coordinate with various departments to gather information and updates for executive review.

EDUCATION AND EXPERIENCE

  • Bachelor’s degree or equivalent experience.
  • Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Google Workspace, and other relevant software.
  • Ability to work independently and as part of a team in a remote environment.
  • High degree of professionalism and discretion in handling confidential information.
  • Experience in project management is a plus.

MENTAL, PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

Remote (home) work opportunity or funded by Storyblok co-working space

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