Administrative Assistant : Virtustant

About the Company:

Our client specializes in providing tailored recruitment services, focusing primarily on the Latin American market. They connect qualified agents with US-based clients, ensuring smooth operational workflows while handling contracts and payroll management.

Job Description:

We are seeking a Virtual Assistant to support our client’s daily operations. This position requires someone who is efficient, organized, and has a solid background in bookkeeping, accounting, and administrative support. The ideal candidate will work alongside the management team and assist in various projects while maintaining a focus on payroll processing and documentation management.

Responsibilities:

• Process payroll and ensure accurate reporting for submission to the payroll company.

• Manage employee documentation, ensuring completion and accuracy, including background checks and training records.

• Handle bookkeeping tasks and prepare reports for review by the accounting department.

• Support project management tasks, utilizing Excel and Google Sheets for report manipulation and distribution.

• Conduct research for projects and compare service providers for potential business opportunities.

• Maintain organized records and assist in creating presentations for management meetings.

Required Experience and Qualifications:

• Experience in bookkeeping or accounting.

• Proficiency in Microsoft Excel and Google Workspace (G Suite).

• Familiarity with project management tools (experience with Asana is a plus).

• Strong organizational skills and attention to detail.

Preferred Skills:

• Experience in administrative support within a fast-paced environment.

• Basic knowledge of social media management and online research.

• Ability to communicate effectively with vendors and manage schedules.

Personality:

• Highly organized, proactive, and able to work independently with minimal supervision.

• Comfortable working in a flexible environment and adept in managing multiple projects simultaneously.

• A team player who can communicate clearly and work collaboratively.

Software & Tools:

• Proficient in Microsoft Excel, Google Sheets, and basic accounting software.

• Familiarity with project management tools such as Asana is preferred.

English Level:

C2

Schedule:

• Flexible – preferably 1pm-5pm EST