Executive Assistant : Virtustant

About the Company:

Our client is a technology-driven organization focused on supporting startup founders and senior executives. They thrive in a fast-paced, fully remote environment, collaborating closely with their teams to facilitate growth and innovation.

Job Description:

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support startup founders and senior executives. This role requires excellent English communication skills, the ability to manage complex schedules, and the maturity to work autonomously while staying aligned with executive needs.

Responsibilities:

• Provide high-level administrative support to founders and executives
• Manage complex calendars, coordinate meetings, and organize travel logistics
• Monitor and prioritize inboxes; draft and respond to emails on behalf of executives
• Support with personal and professional tasks as needed
• Maintain confidentiality and handle sensitive information with discretion
• Prepare meeting agendas, take detailed notes, and follow up on action items
• Communicate and collaborate with internal teams and external stakeholders
• Assist with basic project management and documentation
• Remain responsive and available across multiple time zones and working hours

Required Experience and Qualifications:

• 3+ years of experience as an Executive Assistant or in a similar support role
• Fluent in English (C1–C2 proficiency; excellent written and verbal communication)
• Prior experience supporting U.S.-based founders, executives, or startup teams
• Strong organizational skills and attention to detail
• Proactive mindset; able to anticipate needs and act independently
• Tech-savvy: comfortable using Slack, Google Workspace, Zoom, Notion, and other collaboration tools
• Flexible availability to respond outside standard 9–5 hours as needed
• Comfortable in a remote-first, multicultural work environment

Preferred Skills:

• Experience supporting C-level executives in high-growth startups
• Familiarity with productivity tools, project management platforms, and CRMs
• Based in Latin America, ideally within a few hours of U.S. Eastern Time

Software & Tools:

• Slack
• Google Workspace
• Zoom
• Notion
• Other collaboration tools

English Level:

C1