Virtual Assistant – Solesdi

Job Description

• Administrative Support:
  • Manage and prioritize email correspondence, calendar appointments, and scheduling requests.
  • Organize and maintain digital files, documents, and records, ensuring easy access and retrieval of information.
  • Assist with data entry, spreadsheet management, and generating reports as required.
• Communication and Correspondence:
  • Respond to inquiries and handle routine communications promptly and professionally.
  • Draft, edit, and proofread emails, memos, reports, and other documents with accuracy and attention to detail.
  • Maintain an organized system for tracking and following up on tasks and deadlines.
• Calendar and Schedule Management:
  • Coordinate and manage calendars, scheduling meetings, appointments, and conference calls.
  • Prepare meeting agendas, take minutes, and distribute relevant materials to participants.
  • Proactively manage conflicting schedules and provide timely reminders to ensure smooth operations.
• Travel and Logistics Coordination:
  • Assist in making travel arrangements, including flights, accommodations, and ground transportation.
  • Prepare detailed itineraries and ensure all necessary arrangements are in place for a seamless travel experience.
  • Handle any changes or unexpected situations that may arise during travel.
• Project Support:
  • Collaborate with team members to support various projects, assisting with research, data collection, and presentation preparation.
  • Track project milestones and deliverables, providing regular updates to relevant stakeholders.
  • Coordinate virtual meetings, webinars, and events, including logistical arrangements and technical support.
• Relationship Management:
  • Build and maintain positive relationships with internal and external stakeholders.
  • Liaise with clients, partners, and vendors as necessary, ensuring effective communication and timely responses.
  • Coordinate meetings and follow-up actions, ensuring all necessary documentation and resources are available.