Talent Acquisition & Sourcing Specialist (Remote) : Fireflies

Job Description

Fireflies.ai is the #1 AI voice assistant — automating note-taking, making meetings searchable, and turning voice into action & insights. It integrates into Zoom, Google Meet, and all major web-conferencing platforms. Fireflies is trusted by over 20M users across 500k+ companies worldwide. Ramp recognized Fireflies as the 6th most popular AI platform behind OpenAI, Midjourney and Anthropic. Chances are you’ve seen Fireflies in one of your meetings!

We are seeking a Talent Acquisition & Sourcing Specialist with an engineering degree who is deeply passionate about hunting top talent, building pipelines, and optimizing hiring processes. The ideal candidate should have a strong grasp of technical and non-technical hiring, sourcing strategies, and recruitment coordination, along with experience in outreach campaigns and employer branding. This role requires someone who is metrics-driven, highly accountable, super active, and capable of handling multiple roles at once while delivering high-quality results at scale.

Responsibilities

• Sourcing & Talent Hunting: Find top candidates for technical and non-technical roles using platforms like LinkedIn, GitHub, Twitter, and niche job boards.

• Boolean & Advanced Search: Use Boolean search, X-ray searches, and AI-driven sourcing tools to identify hidden talent.

• Recruitment Coordination: Manage the entire hiring pipeline from sourcing to offer closure.

• Outreach & Engagement: Craft compelling messages to attract top talent and build strong candidate relationships.

• Employer Branding: Post on social media and engage with relevant communities to build Fireflies.ai’s hiring presence.

• Interview & Selection: Conduct initial screenings, coordinate interviews, and work with hiring managers to ensure a smooth process.

• Ability to Handle High-Volume & Complex Roles: Work on high-impact, niche, and unique roles such as AI Engineers, Growth Hackers, full-stack engineers, and Design roles etc.

• Metrics & Accountability: Track sourcing efficiency, outreach conversion rates, and hiring speed to continuously optimize recruitment efforts.

• Tech-Savvy & Data-Driven: Use ATS, CRM, and automation tools to improve hiring workflows and make data-backed decisions.

• You should be able to hire

Ideal Candidate

Engineering degree (B.Tech, B.E., or similar background).

1-4 years of experience in technical and non-technical recruiting.

Strong knowledge of Boolean search, sourcing strategies, and recruitment automation tools.

High energy, passionate, and eager to work in a fast-paced startup environment.

Ability to run outreach campaigns and social media hiring effectively.

Excellent communication skills with a strong cultural fit for Fireflies.ai.

Ability to manage multiple hiring priorities, meet aggressive hiring goals, and work in a data-driven manner.

Hiring Process

Chat Interview

Sourcing Assignment

Live Sourcing Challenge Round (Technical & Non-Technical)

Final Round with the Leadership Team

Values that are important to us:

You should be a great communicator and culture maintainer.

Take a look at our culture document

You’re data-driven and customer-focused

You value fast & incremental engineering cycles

You maintain design excellence and minimize complexity

You measure your results & automate when possible

You get 10% better at something every week

You have an internal compass and take accountability & initiativeWe value overcommunication, candid feedback and a results-driven culture

Perks and benefits :

Competitive comp

Work remotely anywhere in your respective country

Ability to move laterally within a team and grow rapidly

Paid time off and flexible leave policy

No boss culture

Flexible working hours

LGBTQ+ friendly

Company Offsites/Virtual Retreats

Tech reimbursements