Marketing Virtual Assistant : 20Four7VA

Digital marketing, Virtual Assistants
September 16, 2025
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Job Description

  • Anywhere

REQUIRED SERVICE: Marketing VA
REQUESTED EXPERIENCE TIER LEVEL: Junior-Senior
MIN. HOURS/WEEK: 20 hours/week, with potential to scale to full-time
SHIFT TIME ZONE: MST
SHIFT HOURS: 8AM-12PM
SHIFT DAYS: Monday-Friday
Number of VAs: 1

GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: none

About the Company

We are a growing digital marketing agency specializing in content marketing, social media, SEO, websites, and video production. We support clients in building their online presence through AI-driven content automation and consistent engagement strategies.

Role Overview
We are seeking a proactive and detail-oriented Virtual Assistant to support daily operations, ensure quality assurance of automated content, and assist with podcast coordination and meeting management. The ideal candidate will be tech-savvy, reliable, and comfortable managing multiple tasks in a fast-paced environment.

Key Responsibilities:

Content Quality Assurance (QA):

  • Review AI-generated social media posts for accuracy, formatting, and scheduling.

  • Ensure posts are properly queued and published across platforms.

  • Monitor automation workflows to confirm smooth execution.

  • Automation Management:

    • Execute pre-defined automation steps using Airtable, Make.com, and N8N.

    • Troubleshoot minor issues and escalate problems as needed.

  • Podcast Coordination:

    • Manage guest scheduling and confirmations.

    • Communicate with potential guests through email automation follow-ups.

    • Maintain podcast calendar and ensure smooth coordination.

  • Meeting Support:

    • Join Zoom calls to assist with moderation (muting participants, managing chat, etc.).

    • Take detailed meeting notes and share with stakeholders post-meeting.

  • Administrative Support:

    • Handle client scheduling and rescheduling requests.

    • Assist with email correspondence and general admin tasks as needed.

Qualifications:

  • Proven experience as a Virtual Assistant or in a similar administrative/coordination role.

  • Familiarity with AI content tools, Airtable, Make.com, and N8N is preferred.

  • Strong organizational skills with attention to detail.

  • Proficiency in Google Workspace and Microsoft Office Suite.

  • Excellent communication skills (written and verbal).

  • Ability to work independently with minimal supervision.

  • Experience with podcast scheduling/coordination is a plus.

Client industry: Digital Marketing

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