Virtual Assistant : Virtustant

Description

Job Title: Virtual Assistant (Part-Time | ONE FC Miami)

About the Company:

Our Client is a growing organization that manages multiple operational and administrative activities related to sports event coordination and scheduling. They focus on ensuring efficient organization, clear communication, and smooth execution of all their events.

Job Description:

Our Client is seeking a highly organized and proactive Part-Time Virtual Assistant to provide administrative and operational support. The ideal candidate will manage emails, coordinate schedules, handle recurring weekly tasks, and assist with organizing sports events and related communications. This role requires strong attention to detail, efficiency in managing multiple priorities, and excellent communication skills.

Responsibilities:

• Manage and respond to a high volume of emails, ensuring timely follow-up on messages that require action.

• Consolidate weekly availability updates from multiple football parks and adjust match schedules as needed.

• Coordinate logistics for approximately 20 local games each weekend, including communication with referees and coaches.

• Prepare and send referee assignments based on scheduled matches.

• Track tournament participation and calculate payments for coaches based on their involvement.

• Manage the client’s two professional email accounts, ensuring no important communications are missed.

• Assist in managing the client’s personal email and calendar to keep track of family meetings and commitments.

• Perform repetitive administrative tasks efficiently and support process organization or automation.

Required Experience and Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.

• Excellent written and verbal communication skills in English.

• Strong organizational and multitasking abilities.

• Proficiency in managing multiple email accounts and calendars.

• High level of reliability, discretion, and attention to detail.

Preferred Skills:

• Experience working with sports organizations or event coordination.

• Familiarity with scheduling tools, shared calendars, and task management platforms.

• Ability to consolidate and analyze data for reports or payment summaries.

Personality:

• Proactive, dependable, and highly organized.

• Strong sense of responsibility and ownership.

• Able to work independently and manage time effectively.

• Flexible and resourceful when facing changing priorities.

Software & Tools:

• Email and calendar management tools (e.g., Gmail, Outlook, Google Calendar).

• Spreadsheet tools (e.g., Google Sheets, Excel).

English Level:

C2

Schedule:

10 to 20 hours per week

Salary and Benefits:

• Payment in USD or Local Currency according to candidate’s preference.