Project Assistant : Extra & Bold

Extra & Bold is a packaging design agency for food retailers and FMCG.

We think about packaging holistically – from the initial idea to the final implementation. With specialized teams, clear processes and state-of-the-art technology, we design and implement packaging solutions that impress on the shelf and have an impact on the consumer.

Our focus is on well-thought-out design processes, precise final artwork and technical production preparation – for maximum brand impact and efficient time-to-market.

What sets us apart: appreciative cooperation, flat hierarchies and varied projects for well-known customers – in an environment that combines creativity, innovation, efficiency and team spirit.

Responsibilities

• Project creation & maintenance:

You make sure that our projects are squeaky clean in the system, manage project data and make deadlines your best friend.
➡ Creation of new projects in the internal system
➡ Management of project data, schedules and deadlines
➡ Support in the preparation and coordination of project starts

• Task prioritization:

Whether large or small tasks – you skillfully distribute them according to urgency and ensure that our internal and external partners always remain in the right flow.
➡ Assign and prioritize tasks within projects based on customer requirements and deadlines
➡ Align with internal and external stakeholders to ensure a smooth flow

• Dispatch of documents:

No document will be lost with you! You will ensure that offers and project documents reach our customers’ inboxes on time.
➡ Responsible for sending quotation and project documents to customers and internal stakeholders
➡ on time Organization and management of the documentation flow to ensure traceability

• Invoicing: You create invoices in no time and track open items like a sniffer dog. This means that no invoice is ignored by us.

➡ Create and send invoices based on completed projects or milestones,
➡ manage open items, and track unpaid invoices

• Communication:

Whether it’s customer inquiries or coordination with team leaders – you hold the communication threads in your hand and never lose the thread.
➡ Contact person for customer inquiries about ongoing projects and invoices
➡ Close cooperation with the team leaders and Customer Operations Management to ensure that all relevant information is forwarded to customers in a timely manner

• Administrative support:

Du unterstützt unsere Teams in allem, was organisiert werden muss, pflegst Kundendaten und hältst Projektakten immer aktuell.
➡ Allgemeine Unterstützung der Projekt-Teams durch administrative Tätigkeiten
➡ Pflege von Kundendaten und Projektakten in internen Systemen

Qualifikation

• Eine abgeschlossene kaufmännische Ausbildung oder vergleichbare Qualifikation
• Experience in organizing projects or in commercial administration
• MS Office and you? A dream team!
• Structured and independent way of working
• Communication is your strength – both in writing and verbally
• You are resilient and service-oriented
• You have agency and/or packaging experience

Benefits

• Dynamic team & open corporate culture
• Home office option
• subsidised FOT
• monthly gift card
• Possibility of bike leasing

Sounds good? Then apply now! Send us your documents, including CV and letter of motivation.