Job Description
- Administrative Support:
- Manage and prioritize email correspondence, calendar appointments, and scheduling requests.
- Organize and maintain digital files, documents, and records, ensuring easy access and retrieval of information.
- Assist with data entry, spreadsheet management, and generating reports as required.
- Communication and Correspondence:
- Respond to inquiries and handle routine communications promptly and professionally.
- Draft, edit, and proofread emails, memos, reports, and other documents with accuracy and attention to detail.
- Maintain an organized system for tracking and following up on tasks and deadlines.
- Calendar and Schedule Management:
- Coordinate and manage calendars, scheduling meetings, appointments, and conference calls.
- Prepare meeting agendas, take minutes, and distribute relevant materials to participants.
- Proactively manage conflicting schedules and provide timely reminders to ensure smooth operations.
- Travel and Logistics Coordination:
- Assist in making travel arrangements, including flights, accommodations, and ground transportation.
- Prepare detailed itineraries and ensure all necessary arrangements are in place for a seamless travel experience.
- Handle any changes or unexpected situations that may arise during travel.
- Project Support:
- Collaborate with team members to support various projects, assisting with research, data collection, and presentation preparation.
- Track project milestones and deliverables, providing regular updates to relevant stakeholders.
- Coordinate virtual meetings, webinars, and events, including logistical arrangements and technical support.
- Relationship Management:
- Build and maintain positive relationships with internal and external stakeholders.
- Liaise with clients, partners, and vendors as necessary, ensuring effective communication and timely responses.
- Coordinate meetings and follow-up actions, ensuring all necessary documentation and resources are available.
