Job Description

Who Are We?

• We are a staffing company based in Zurich, Switzerland
• We are a tier 1 supplier to some of Switzerland’s most attractive employers
• We are an international team with several staff members who are already working remotely
• We take pride in delivering high-quality service to our clients
• To encourage communication, we hold daily team meetings, bi-weekly reviews, and have senior team members available on an ad-hoc basis to discuss your needs/questions

What is the role about?

The Executive Assistant will provide high-level administrative support to the team, handling a wide range of executive and administrative tasks. The ideal candidate is detail-oriented, highly organised, and capable of managing multiple priorities at the same time.

This role requires excellent communication skills, a high level of discretion, and the ability to work independently.

Tasks and responsibilities:

• Administrative support
• Meeting coordination: Organise and prepare materials for meetings, take minutes, and follow up on action items
• Ensure meetings are efficiently run and objectives are met
• Meeting Coordination: Organise and prepare materials for meetings, take minutes, and follow up on action items
• Ensure meetings are efficiently run and objectives are met
• Project Management: Assist in the planning and execution of special projects and initiatives
• Track project progress and provide regular updates to the management team
• Confidentiality: Maintain the highest level of confidentiality and handle sensitive information with discretion
• Liaison Role: Act as a point of contact between the team and gather feedback in one-to-one meetings
• Foster positive relationships and ensure effective communication
• Event planning: Assist in organising company events, meetings, and conferences
• Ensure all logistics are handled smoothly
• Document Management: Maintain organised and accessible records and files, both electronic and physical

Required qualifications:

• Education
  • Bachelor’s degree in Business administration, communications, or a related field preferred
• Experience:
  • Minimum of 3-5 years of experience as an Executive Assistant or in a similar role supporting senior executives
• Skills
  • Exceptional organisational and time management skills
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
  • Ability to manage multiple tasks and prioritise effectively in a fast-paced environment
  • High level of professionalism and discretion
  • Strong attention to detail and problem-solving skills
• Attributes
  • Proactive and self-motivated
  • Flexible and adaptable to changing priorities
  • Strong interpersonal skills and the ability to build relationships
  • High degree of integrity and commitment to excellence
• Languages
  • Fluent English