Admin Support : Virtustant

Description

Job Title: Administrative Assistant (Part-Time)

About the Company:

Our client is a growing medical startup that provides in-home medical visits and palliative care services. They are dedicated to delivering high-quality, patient-centered healthcare to individuals who require medical attention in the comfort of their homes.

Job Description:

Our client is seeking an organized and detail-oriented Administrative Assistant to support their expanding home-visit medical practice. This role involves managing patient intake, scheduling, documentation, and coordination across multiple communication platforms. The ideal candidate has strong organizational skills, excellent communication abilities, and a genuine interest in supporting healthcare operations.

Responsibilities:

• Manage patient intake processes, including forms, consents, and referral tracking.

• Coordinate appointment scheduling based on patient location and provider availability.

• Handle incoming communications through phone, text, fax, and the Spruce app.

• Maintain and organize electronic medical records (EMR) and patient documentation.

• Follow HIPAA compliance standards for all patient information.

• Assist with basic operational workflows and process organization.

• Communicate clearly and empathetically with patients, families, and providers.

Required Experience and Qualifications:

• Proven experience in administrative or office support, preferably in a healthcare setting.

• Strong organizational and time-management skills.

• Excellent verbal and written English communication skills (C2 or native-like).

• Ability to learn and adapt to new systems and workflows quickly.

• Knowledge of HIPAA compliance and handling of confidential information.

Preferred Skills:

• Prior experience in a medical office, clinic, or healthcare-related role.

• Familiarity with electronic medical records (EMR) systems.

• Experience coordinating schedules or logistics for field-based services.

• Understanding of healthcare terminology and documentation practices.

Personality:

• Compassionate and patient-centered communicator.

• Highly organized and reliable.

• Proactive, adaptable, and able to multitask effectively.

• Strong attention to detail with a problem-solving mindset.

Software & Tools:

• Spruce (HIPAA-compliant communication platform).

• EMR systems.

• Google Workspace.

• Scheduling and document management tools.

English Level:

C2

Schedule:

Part time – 20 hours a week between 10am to 3pm EST

Salary and Benefits:

Payment in USD or Local Currency – Your Choice.