Administrative Assistant : Virtustant

Description

Job Title: Administrative Assistant

About the Company:

Our Client is a professional services company that provides administrative and operational support to clients across different industries. They focus on helping businesses streamline workflows, manage documentation, and maintain compliance with accuracy and efficiency.

Hours:

30 hours

Location:

100% Remote

What You’ll Do:

We are seeking an Administrative Assistant to support our Client’s operations team, with a primary focus on accurately completing and managing forms and documentation. The ideal candidate is highly organized, detail-oriented, and skilled in handling repetitive administrative tasks with consistency and precision.

Core Responsibilities:

• Complete, review, and submit various types of forms and documentation accurately and on time.

• Verify information and ensure all data entered is correct and compliant with internal standards.

• Organize and maintain digital and physical filing systems.

• Communicate with internal teams or external partners to obtain necessary information for form completion.

• Track progress and follow up on pending documentation.

• Assist with general administrative duties such as scheduling, data entry, and correspondence.

Required Experience and Qualifications:

• Previous experience in administrative, clerical, or document processing roles.

• Strong attention to detail and ability to manage repetitive tasks efficiently.

• Proficiency in English, both written and spoken.

• Excellent organizational and time management skills.

• Proficiency with office software (Google Workspace or Microsoft Office Suite).

Preferred Skills:

• Experience working with data management or form-processing systems.

• Familiarity with digital documentation tools or databases.

• Ability to adapt to new software and workflow systems quickly.

Personality:

• Meticulous and reliable, with a strong sense of responsibility.

• Calm under pressure and able to meet deadlines.

• Proactive, adaptable, and a strong team player.

• Excellent communication and problem-solving skills.

Software & Tools:

• Google Workspace (Docs, Sheets, Drive) or Microsoft Office (Word, Excel, Outlook).

• Digital form platforms or document management systems (e.g., Jotform, Adobe Acrobat, or similar).

English Level:

C1, C2, Native

Schedule:

30 hours

Salary and Benefits:

Payment in USD or Local Currency according to candidate’s preference.

Remote work flexibility (depending on client’s needs).

Opportunity for professional growth within a supportive team environment.