Office Manager (Temporary) : Circle

Administrative Operations, Others
United States
April 16, 2025
Contract
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Job Description

Description

Circle is a financial technology company at the epicenter of the emerging internet of money, where value can finally travel like other digital data — globally, nearly instantly and less expensively than legacy settlement systems. This ground-breaking new internet layer opens up previously unimaginable possibilities for payments, commerce and markets that can help raise global economic prosperity and enhance inclusion. Our infrastructure – including USDC, a blockchain-based dollar – helps businesses, institutions and developers harness these breakthroughs and capitalize on this major turning point in the evolution of money and technology.

What you’ll be part of:

Circle is committed to visibility and stability in everything we do. As we grow as an organization, we’re expanding into some of the world’s strongest jurisdictions. Speed and efficiency are motivators for our success and our employees live by our company values: High Integrity, Future Forward, Multistakeholder, Mindful, and Driven by Excellence. We have built a flexible and diverse work environment where new ideas are encouraged and everyone is a stakeholder.

As an Office Manager based in our Singapore location, you will play a critical role in ensuring smooth daily operations of the workspace while cultivating a welcoming and efficient environment. You’ll partner closely with global and regional teams to support office logistics, events, and employee experience initiatives across the APAC region.

What You’ll Work On:

  • Serve as the first point of contact for in-office visitors and manage office tours (Monday to Friday)
  • Support internal events hosted by Circle and ensure seamless execution
  • Manage incoming and outgoing mail, deliveries, and physical document handling
  • Oversee organization of meeting rooms, storage spaces, and shared office areas
  • Maintain inventory of office supplies, IT equipment, and company-branded merchandise
  • Process vendor invoices and coordinate payments with the Finance team
  • Partner with HR on interview scheduling and recruitment logistics
  • Coordinate Singapore-based Employee Resource Group (ERG) events and programming
  • Collaborate with U.S. teams on real estate operations and provide updates to leadership
  • Take on other administrative tasks to support a high-functioning office environment

What You’ll Bring to Circle:

  • 2+ years of experience in office management, administration, or workplace operations
  • Highly proactive, dependable, and able to work independently
  • Strong organizational and time management skills with the ability to prioritize effectively
  • Excellent interpersonal and written communication skills
  • Detail-oriented with a consistent follow-through mindset
  • Familiarity with tools like Google Suite, Slack, and Apple macOS
  • Experience supporting HR coordination or recruiting logistics in a fast-paced environment

Starting pay is determined by various factors, including but not limited to: relevant experience, skill set, qualifications, and other business and organizational needs. Please note that compensation ranges may differ for candidates in other locations.

  • This is a temporary role for maternity leave coverage, expected to last 5–6 months.
  • Commencement: July/August 2025

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