Project Coordinator : Virtustant

Job Title: Project Coordinator

About the Company:

Our Client focuses on providing comprehensive project management and administrative support solutions to enhance operational effectiveness for businesses.

Job Description:

We are seeking a Project Coordinator / Virtual Assistant to support our client’s leadership team in managing projects, coordinating tasks, and ensuring smooth execution of daily operations. The ideal candidate will be highly organized, detail-oriented, and proactive in handling multiple priorities.

Responsibilities:

• Assist in planning, organizing, and monitoring ongoing projects.

• Coordinate communication between internal teams, stakeholders, and external partners.

• Manage scheduling, meetings, and documentation for project updates.

• Prepare reports, presentations, and project status updates.

• Track progress against project timelines and highlight potential risks or delays.

• Support administrative tasks such as email management, data entry, and record keeping.

• Provide general virtual assistance to the executive team as needed.

Required Experience and Qualifications:

• Prior experience in project coordination, administration, or as a virtual assistant.

• Strong organizational and multitasking skills.

• Excellent written and verbal communication in English.

• Proficiency in using productivity tools such as spreadsheets, project management platforms, and online collaboration tools.

• Ability to work independently and meet deadlines in a remote setting.

Preferred Skills:

• Background in consultancy, professional services, or project-driven environments.

• Familiarity with project management methodologies (Agile, Waterfall, etc.).

• Experience supporting executives or senior leadership.

Personality:

• Highly organized with a strong attention to detail.

• Proactive and resourceful in solving problems.

• Adaptable and able to work effectively in a fast-paced environment.

• Strong interpersonal skills and a team-oriented mindset.

Software & Tools:

• Project management tools (e.g., Trello, Asana, Monday.com).

• Communication platforms (e.g., Slack, Microsoft Teams, Zoom).

• Office productivity tools (e.g., Google Workspace, Microsoft Office).

English Level:

C1, C2, Native

Schedule:

10 – 2 CST