Job Description
About the Company:
Our client is a fast-growing civil engineering firm with an emphasis on geotechnical engineering and soils inspection, supporting residential and commercial development across Los Angeles County.
Job Description:
Our client is seeking a highly organized and dependable Virtual Administrative Assistant to support day-to-day administrative and project coordination tasks. This part-time role is ideal for someone who excels at maintaining structured workflows, managing documents, and assisting with recurring administrative processes.
Responsibilities:
• Create, organize, and maintain project folders in Google Drive.
• Set up new projects and follow activation/close-out checklists.
• Keep internal logs, trackers, and sheets updated regularly.
• Maintain lists of outstanding tasks, follow-ups, and pending items.
• Support the administrative lead in day-to-day operational workflow.
• Create and update site maps using Google Earth.
• Assist in maintaining an organized map library for ongoing projects.
• Collect reference materials for report preparation.
• Gather information needed before field visits.
• Format, review, and prepare final reports before submission.
• Organize attachments, references, and supporting documents for each project.
• Assist with assembling proposal packets for final submission.
• Maintain inspection logs and confirm that all field documents are organized.
• Communicate updates promptly via WhatsApp or email.
• Handle miscellaneous administrative tasks as needed.
Required Experience and Qualifications:
• Experience performing administrative tasks in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Fluent written and verbal English communication.
• Comfortable using Google Workspace (Drive, Sheets, Docs).
• Ability to work independently and maintain accuracy across recurring tasks.
• Capable of managing structured spreadsheets and following established processes.
• Comfortable learning new systems and tools (training provided).
Preferred Skills:
• Experience with Google Earth or mapping tools.
• Familiarity with reviewing or formatting Word/PDF documents.
• Background supporting construction, engineering, or technical teams.
• Experience coordinating small research tasks across multiple projects.
• Willingness to take on additional admin responsibilities as workload expands.
Personality:
• Highly communicative and responsive.
• Reliable, consistent, and thorough in daily execution.
• Quick learner who asks questions when needed.
• Proactive about keeping information organized and up to date.
• Able to juggle several small administrative tasks throughout the day.
Software & Tools:
• Google Workspace (Drive, Sheets, Docs)
• Google Earth
• Adobe Acrobat (PDF)
• WhatsApp or Email for daily communication
English Level:
C2
Schedule:
Flexible 9-5 PST
Salary and Benefits:
Payment in USD or Local Currency according to candidate’s preference.
