Job Description
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
Summary
Are you the kind of person who thrives in fast-paced environments and finds joy in bringing structure to chaos? As a Personal and Executive Assistant, you’ll have the chance to become the trusted right hand to a dynamic CEO, helping her stay focused, organized, and energized. You’ll be the calm in the storm, the planner behind the scenes, and the voice of reason when things get intense. If you’re proactive, detail-oriented, and love being the person who “just knows,” this is your moment to shine.
• Monthly Compensation: 1060 USD to 1150 USD
Responsibilities include, but are not limited to:
• Act as liaison between the CEO and internal/external teams
• Prioritize and delegate tasks effectively
• Optional paid travel 1–2 times per year to events or client visits
• “Manage up” with kindness, firmness, and professionalism
• Anticipate needs and manage day-to-day workflows
•Manage and pre-read emails, flagging key priorities
• Track meetings, deadlines, and upcoming commitments
• Coordinate and maintain a fast-paced calendar
• Embrace a strong, sometimes intense working style with grace and good humor
• Help create structure around the CEO’s role and routine
• Provide full personal and administrative assistance, including travel arrangements and gift planning
• Offer strategic support and orient the CEO on what needs attention
Requirements:
Key Skills
• Calendar and inbox management
• Task prioritization and delegation
• Strategic thinking and planning
• Written and verbal communication
• Time management and follow-up
• Workflow optimization
• Empathetic and sociable
• Assertive and proactive
• Detail-oriented and accurate
• Reliable and trustworthy
• Discreet and emotionally intelligent
• Thick-skinned with a sense of humor
• Energetic yet grounded
• Comfortable with tech and curious about AI tools
Requirements
• 5+ years as a high-level remote Executive/Personal Assistant
• Proven experience supporting C-level executives
• Ability to anticipate needs and plan ahead
• Strong personality with emotional strength
• Comfortable challenging or pushing back when needed
• Patient, fast-paced, and highly organized
Software
• Slack
• ClickUp
•Google Workspace
Working Schedule: Monday to Friday 8 AM to 5 PM EST
Timezone: EST (US)
Work Shift:8:00 AM – 5:00 PM [EST][EDT] (United States of America)
Languages:English
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
