Executive Assistant($24/hr): Prometric

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Job Description

Job Overview

This remote position will be responsible for supporting the CPTO and CAO and performing many administrative duties. The selected individual must have a positive attitude, possess a strong proactive work ethic, and be extremely organized, detail-oriented, and precise. This individual must be a team player and an excellent written and verbal communicator. The ability to handle confidential data and operate with discretion is highly critical.

Job Description

  • Assist leaders in scheduling meetings including international time zones.
  • Design, prepare, and format reports and presentations, using multiple software packages such as Outlook, Excel, Word, PowerPoint, and Visio.
  • Serve as a point of contact for potential clients and vendors.
  • Support departmental needs by ordering supplies and equipment.
  • Maintain organizational chart for the department.
  • Assist with onboarding for new hires.
  • Coordinate, book, and modify travel arrangements as appropriate.
  • Process invoices, purchase orders, and expense reports.
  • Sets up and maintains files.
  • Create and maintain department information corporate website.
  • Record team meeting minutes as required.
  • Maintain correspondences and transaction files including those of a confidential nature.
  • Analyze and prepare data on time as needed (i.e., reports, presentations)
  • Perform accuracy checks of work independently and effectively.
  • Organize special projects.
  • Screen incoming calls and direct them to the appropriate person.
  • Review incoming mail and email to ensure an expeditious flow of work.
  • Organize offsite meetings as needed.
  • Maintain leave and travel calendar for the department.
  • Other duties variable duties reasonably required.

Required Experience:

  • Ability to handle confidential material and maintain sensitive data.
  • Must have years of administrative assistant experience, with 1-2 years of executive assistant experience preferred.
  • Strong organizational skills and attention to detail are critical.
  • Outstanding written and verbal communication skills are required.
  • Experience interacting with senior-level clients and prospective-level contacts.
  • Must have the ability to prioritize and maintain a steady workflow during extremely busy times.
  • Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
  • Basic knowledge of computer systems and internet search skills are required.
  • Outstanding keyboarding ability.
  • Must be self-directed and able to meet deadlines with minimal supervision.
  • Positive and professional image and interaction with employees and clients
  • Prior experience supporting C-Suite Executives.