Job Description
Description
Introduction
Because spreadsheets, systems, and people ops magic matter!
Are you the kind of person who secretly enjoys organising things?
Do colour-coded folders, clean data, and ticking off task lists bring you joy?
We’re looking for a detail-obsessed, highly organised HR Administrator to join our team.
This role is the heartbeat of HR operations, keeping admin processes smooth, records accurate, and the HR engine purring like a kitten.
So, if you can juggle payroll inputs, recruitment admin, and HR systems without breaking a sweat, keep reading!
And if HR administration is your zone of genius and you’re ready to bring your organisational superpowers, we’d love to hear from you.
Requirements
Why you will love this role
• Great exposure across multiple HR functions
• Systems-driven, structured environment
• Collaborative and supportive HR team
• Remote/hybrid flexibility
• Clear growth & development opportunities
The individual who will thrive in this role is one who
• Notices the smallest things
• Enjoys making processes run smoothly
• Enjoys being the behind-the-scenes problem solver
• Finds satisfaction in accuracy and order
• Can work independently and stay accountable.
Minimum Requirements
• Qualifications
o HR Certificate, Diploma, or Degree (completed or in progress).
• Experience
o 1–3 years’ experience in an HR Administration role.
• Exposure to:
o Payroll administration
o Recruitment administration and ATS usage
o Employee record management
o Employee relations and industrial relations administration
o Employment Equity and Skills Development administration
o Sage 300 People (advantageous)
o ClickUp or similar task/project management systems (advantageous)
o Working in a remote or hybrid environment
• Technical Skills
o Proficient in MS Office, particularly EXCEL (Advanced Required):
o Comfortable using HR systems and digital platforms.
o Strong administrative accuracy and organisational skills.
• Knowledge & Competencies
o Basic to working knowledge of South African labour legislation.
o Understanding of Employment Equity and Skills Development frameworks.
o Strong attention to detail and time management.
o Clear written and verbal communication skills.
o Ability to work independently and remain accountable in a remote environment.
o Professional handling of confidential information.
• Personal Attributes
o Organised, dependable, and self-disciplined.
o Comfortable working with minimal supervision.
o Receptive to feedback and eager to learn and grow
o Able to manage deadlines and competing priorities.
o High level of integrity and confidentiality.
Key Responsibilities
• Payroll Administration (Support Level)
o Assist in capturing and processing payroll inputs accurately and timeously, under supervision (new hires, terminations, leave, allowances, deductions).
o Maintain and update employee data on Sage 300 People under supervision.
o Ensure payroll documentation is complete, approved, and correctly filed.
o Assist with resolving basic payroll queries and escalating complex matters appropriately.
• Employee Records, HR Administration & Compliance
o Maintain accurate, up-to-date employee files (electronic and on Sage 300).
o Ensure documentation complies with company policies, POPIA, and statutory requirements.
o Update employee records across HR systems.
o Assist with onboarding and offboarding administration.
o Support audits and internal HR compliance checks.
• Recruitment Administration
o Provide administrative support throughout the recruitment process.
o Schedule interviews, prepare recruitment packs, and communicate with candidates.
o Update and maintain the Applicant Tracking System (ATS).
o Ensure recruitment files and documentation are complete and audit-ready.
• Employee Relations & Industrial Relations (Administrative Support)
o Provide administrative support for employee relations processes, including disciplinary hearings, grievances, incapacity, and performance management.
o Prepare documentation, notices, and hearing packs.
o Track cases, timelines, and outcomes.
o Maintain accurate ER and IR records.
• Employment Equity & Skills Development Administration
o Provide administrative support for Employment Equity processes, including data collection, record-keeping, and reporting support.
o Maintain accurate EE documentation and employee demographic data.
o Assist with Skills Development administration, including training records, attendance registers, and documentation.
o Support the preparation of WSP/ATR documentation under guidance.
o Ensure statutory documentation is stored accurately and is audit-ready.
• HR Systems, Projects & Remote Work Support
o Capture and maintain accurate HR data across systems.
o Use ClickUp to manage HR tasks, deadlines, and project tracking.
o Support HR reporting and data management.
o Work effectively in a remote or hybrid environment, maintaining productivity, accountability, and clear communication.
o Proactively flag risks, errors, or delays.
Benefits
- Private Health Insurance
- Pension Plan
- Work From Home
- Performance Bonus
