Executive Administrative Manager : Superlanet

Job Description

Superlanet is seeking a highly organized, proactive, and resourceful Executive Administrative Manager to provide strategic administrative and operational support to our CEO and CFO. This individual will serve as a trusted partner, helping manage priorities, streamline communication, coordinate key initiatives, and ensure seamless execution across a fast-paced and growing organization.

The ideal candidate is highly professional, detail-oriented, and comfortable supporting both business and personal administrative needs. This role requires exceptional judgment, discretion, and the ability to anticipate needs before they arise. The Executive Business Partner will play a critical role in maximizing the effectiveness and productivity of the executive leadership team.

This is a direct hire opportunity requiring an onsite presence in our San Diego office.

Key Responsibilities

• Manage and prioritize complex calendars, meetings, travel arrangements, and scheduling for the CEO and CFO
• Act as a strategic partner to executive leadership, helping manage priorities, deadlines, and follow-up actions
• Serve as a liaison between executive leadership and internal and external stakeholders, ensuring effective communication and execution
• Prepare, edit, and distribute executive communications, presentations, reports, meeting materials, and board-related documentation
• Organize leadership meetings, develop agendas, document key decisions, and track action items through completion
• Coordinate executive travel, client meetings, leadership off-sites, conferences, and company events
• Support strategic initiatives, special projects, business planning activities, and organizational priorities
• Assist with internal communications and cross-functional coordination to ensure alignment across teams
• Handle highly confidential business information with professionalism, integrity, and discretion
• Anticipate executive needs and proactively solve challenges before they impact priorities
• Assist with personal administrative responsibilities for the CEO and CFO
• Coordinate personal appointments, reservations, travel arrangements, and scheduling needs
• Manage time-sensitive personal tasks and logistics with a high degree of confidentiality
• Support special requests, errands, and personal projects while maintaining exceptional professionalism and discretion
• Balance executive business priorities and personal support responsibilities effectively

Qualifications

• 3+ years of experience supporting C-level executives, founders, or senior leadership teams
• Proven ability to manage complex schedules, competing priorities, and executive-level communications
• Exceptional organizational, project management, and multitasking skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and sound judgment when handling sensitive information
• Ability to anticipate needs, take initiative, and operate independently with minimal direction
• Proficiency with Microsoft Office Suite, Google Workspace, and modern business productivity tools
• Valid driver’s license, reliable transportation, and willingness to travel locally to support executive and business needs
• Ability and willingness to run business and executive-related errands, attend off-site meetings, coordinate logistics, and complete time-sensitive tasks as required

Preferred Qualifications

• Experience in healthcare, technology, staffing, consulting, or professional services environments
• Familiarity with CRM systems, project management platforms, and collaboration tools
• Experience coordinating executive events, board meetings, and strategic planning activities

Additional Requirements

• Ability to maintain a flexible schedule when business priorities require additional support
• Willingness to travel occasionally for executive meetings, company events, conferences, or special projects
• Comfortable working in a highly visible role that requires frequent interaction with executives, clients, and key stakeholders
• Ability to exercise discretion and confidentiality in all aspects of the role

Benefits

Salary based on experience $80,000 – $90,000 + 

Superlanet is an Equal Opportunity Employer and does not discriminate on the basis of race or ethnicity, religion, sex, national origin, age, veteran disability or genetic information or any other reason prohibited by law in employment.